MCLD-US is a membership based 501(c)3 association registered in the US. The Executive assistant will be the glue that holds the organization together. They will work closely with the Executive Director, MCLD US, Executive Coordinator, MCLD and the senior leadership team to maintain the smooth day-to-day functioning of MCLD.
Responsibilities:
- Provide high-level administrative support to executives
- Manage calendars, travel, schedule appointments, and coordinate meetings
- Prepare and edit correspondence, reports, and presentations
- Take minutes of meetings, work with the global team to prepare meeting briefs as needed
- Conduct data entry and maintain accurate records
- Prepare expense reports and manage contacts for the executive
- Proofread documents for accuracy and clarity
- Support with organizing key meetings and events (virtual and in-person)
- Provide support to both internal and external stakeholders with a high level of professionalism and in a manner that reflects the values of MCLD
- Represent the organization and the Executive in a positive light through great follow-through skills and sound judgment
- Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance
Please note that this is not an exhaustive list of responsibilities and skills. The successful candidate may be required to perform additional tasks as needed.
Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Google Suite (Docs, Sheets, Slides)
- Familiarity with Google Calendar for scheduling purposes
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
- Proven ability to prioritize tasks and manage time effectively
- Discretion when handling confidential information
- Proactive problem-solving abilities
- Fluency in another language (French, Spanish, Kiswahili, Arabic, ASL) is preferred
- Experience in a similar role preferred (but not required)
Job Type: Full-time
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Experience:
- Executive Assistant/ Administrative Assistant/ Similar capacity: 8 years (Required)
Work Location: Hybrid remote in Washington, DC 20036
MCLD is committed to diversity, equity and inclusion. An ideal candidate would have lived experience in the Majority World (“global south”) and profound respect for the rights of grassroots individuals to be the authors of their own development.
To apply, kindly email a cover letter, resume, and a brief (2-4 page) writing sample to jobs@mcld.org